Lubbock-Con 2025 Exhibitor Open Registration Application


LUBBOCK-CON 2025
February 22 - 23, 2025

Where
Lubbock Memorial Civic Center
1501 Mac Davis Ln
Lubbock, TX 79401


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WELCOME TO LUBBOCK-CON 2025!!
 
Lubbock-Con 2025 will take place on February 22nd & 23rd!
At the Lubbock Memorial Civic Center located on 1501 Mac Davis Ln. Lubbock, Tx. 79401
 
Lubbock-Con 2025 is presented by the non-profit organization Lubbock-Con Ventures.

There are some new changes to the Lubbock-Con application process, so please read this form carefully for any changes and new opportunities.

Please review everything carefully to make sure you select the option that best fits your products and needs.
 
There are very limited numbers of booths and tables available, so don't wait!
 
 
(Estimated time to complete application 15-20mins)



 
VENDOR BOOTHS
Vendors booths may sell both commercial merchandise (comic books, board and video games, memorabilia, art, etc.) and/or merchandise that they've created, such as: freelance artwork, self-published books, homemade jewelry, crafts, etc.. All booths include pipe and drape backdrop, with skirts on sides and tables. All displays must be kept within the booth’s specified dimensions. Absolutely no food or ready to consume products are allowed. 

Available sizes [in feet]:
  • 10'x10' Booth: $230
    • Includes (1) 6' Table, (2) Chairs, and (1) Event Badge
  • 20'x10' Booth: $410
    • Includes (2) 6' Tables, (4) Chairs, and (2) Event Badges 
  • 20'x10' Booth End Cap: $490
    • Includes (2) 6' Tables, (4) Chairs, and (2) Event Badges

*Returning this Year * SPONSOR BOOTH ADD-ON -  (LIMIT ONE PER VENDOR) - $500
A "Vendor Sponsor Booth" is a single 10'x10' booth that can be added to any of the above listed and purchased Vendor Booths. (Ex: If you purchase a "20'x10' Vendor Booth", you can turn it into a 30'x10' Vendor Booth. Or if you purchase an "End Cap Vendor Booth", you can combine it for a wrap around corner Vendor Booth.) This Sponsor Add-On Booth will include the following:
 
  • One (1) - 10'x10' Booth Add-On
    • Includes (1) 6' Table, (2) Chairs
  • Two (2) - Extra Event Badges
  • Eight (8) - Lubbock-Con 2025 Weekend Passes for your distribution (give to friends, family, online giveaways, etc.)
  • An official Lubbock-Con 2025 Stamp Rally stop. (Limited amount available)
  • Four (4) - One day meal tickets. Food provided by Glazed Honey Ham Co. More info will be emailed.
  • Sponor selected info sheet, flyer, or business card will be added to all exhibitor Check-In packets. (provided by sponsor)
  • Small "Lubbock-Con Sponsor" banner will be hung at your booth for attendees to see. Yours to keep if you desire. (Past sponsors have started collectiing them to display at their shops and future shows)
  • Business name will be included as a SPONSOR on any of the following, at Lubbock-Con's discretion:
  1. Business logo added to our digital or printed programs and schedules.
  2. Business Logo added to your booth location on Digital Exhibit Hall maps.
  3. Business logo added to select social media posts.
  4. Contest prize packs. 
  5. Buisness will be mentioned as a sponsor at events during Lubbock-Con such as Cosplay Contest, stage shows, red carpet walk, etc.
Possible inclusions in the works to be determined:
  • Business mentioned during announcements. 
  • Lubbock-Con exclusive souvenir items. (Ex: (2) Lubbock-Con T-shirts, special badges, stickers, other items in the wroks)
Please remember that this SPONSOR BOOTH is ONLY available as an ADD-ON when you purchase one of the listed VENDOR BOOTHS above. If you are interested in being a bigger sponsor, wanting a bigger booth than what is available through this application, or would like to receive sponsor packet information, please email us at applications@lubbockcon.com.
 
Looking to sell food at Lubbock-Con 2025?
Food vendors are ONLY allowed with Lubbock-Con and Civic Center approval. If you are not an approved food vendor, you are NOT ALLOWED TO SELL ANY READY TO CONSUME ITEMS. This includes, but is not limited to: bottled water, sodas, candy, popcorn, snacks, cookies, energy drinks, gum, cotton candy, freeze-dried goods, any pre-packaged goods, etc.

To get information for food vendor approval, please email us at: 
applications@lubbockcon.com

ARTISTS/WRITER/CRAFTER BOOTHS & TABLES 
Artists/Writer/Crafter booths and tables may only sell merchandise that they've created, such as: freelance artwork, self-published books, homemade jewelry, crafts, etc.

Artist/Writer/Crafter Booths include pipe and drape backdrop, with skirts on sides and tables. All displays must be kept within the booth’s specified dimensions.
 
Available sizes [in feet]:
  • 10’x10’ Artist/Writer/Crafter Booth: $200
    • Includes (1) 6' Table, (2) Chairs, and (1) Event Badge

Artist/Writer/Crafter Tables are for tabletop displays only, no floor displays are allowed. No additional tables, shelves or displays may be added to this space, with the exception of a flat art/banner display that may be set-up behind the table/chairs provided it does not encroach on the walkway between the tables and is no more than 8 feet wide. All artist tables are skirted.
 
Available option [in feet]:
  • 6' Artist/Writer/Crafter Table with approx 8'x8' space: $130
    • Includes (1) 6' Table, (2) Chairs, and (1) Event Badge

ADD-ONS (available after Booth/Table selection)
Please note that these add-ons will be available for purchase at the door during Check-In with a price increase for each item. The available amount limit per type of selection will still apply at Exhibitor Check-In.
  • Additional Event Badges can be purchased for staff/employees. (max number based on Booth/Table selection)
  • An additional Chair (subject to availability)
  • An additional 6’ Skirted Table (for Booths only. Subject to availability)  
  • Electrical Power - Facility and our reservations take priority over the use of available electrical access. Electricity will ONLY be available to those who purchase the electrical add-on option. You may NOT plug in your own provided extention cords into electrical outlets. NO EXCEPTIONS. 

ADDITIONAL ADD-ONS (available after Booth/Table selection)
Please note that these add-ons will only be available during this application process.
  • Glazed Honey Ham Pre-order Meal Tickets
  • Vendor SPONSOR BOOTH
  • Official Lubbock-Con 20205 Stamp Rally Stop
  • 501st "Where's Fluffy?" Scavenger Hunt Stop 

When planning your booth, we would like to remind you that any and all displays and activities associated with your booth or table must remain confined within your designated space. If you are sharing a space, the applicant takes full responsibility for anyone associated with their space.

*A.I. Generated Art Disclaimer* - A.I. Generated Art will not be allowed or accepted for Vendor Booths or Artists Booths/Tables. You will be asked to provide a link to your business or art. Selling A.I. Generated Art is prohibited, as we believe in supporting artists. If you are caught selling A.I. Generated Art, you will be given a warning. If caught a second time, you will be asked to leave the premises without a refund of any kind.

CHOOSE ONLY 1 OPTION BELOW. COMPLETING THIS APPLICATION WITH MORE THAN 1 BOOTH OR TABLE ON THIS PAGE WILL RESULT IN AN AUTOMATIC DENIAL.
 
Reservation     Price Quantity
10'x10' Vendor BOOTH Includes 1 6' Table, 2   
Chairs, and 1 Event Badge    		 $230.00
 
20'x10' Vendor BOOTH Includes 2 6' Tables, 4   
Chairs, and 2 Event Badges    		 $410.00
 
20'x10' Vendor BOOTH END CAP Includes 2 6'   
Tables, 4 Chairs, and 2 Event Badges    		 $490.00
 
10'x10' Artist/Writer/Crafter BOOTH Includes 1 6'   
Table, 2 Chairs, and 1 Event Badge    		 $200.00
 
6' Artist/Writer/Crafter TABLE Includes 1 6'   
Table, 2 Chairs, and 1 Event Badge    		 $130.00
 
If your selected option is no longer available, you can add your name to the waitlist to be   
contacted if a space becomes available.
ADD YOUR INFO TO THE WAIT LIST     $.00
 
Submitting an application does not guarantee exhibit space at Lubbock-Con 2025.
All applications are subject to review. Lubbock-Con Ventures reserves the right to refuse any application deemed to conflict with the organization's specific purposes. We ask that your business be nerdy, geeky, gaming, cosplay, or pop-culture related or realted to that industry. No direct sales/network marketing or recruiting allowed. If, after review by Lubbock-Con, an application is rejected; the applicant is entitled to a full refund regardless of when the application was received. 
Placement of Vendor/Exhibitor space is at Lubbock-Con's sole and absolute discretion.

All Vendor/Exhibitor fees are due with application. Payments can be made by credit card ONLY through PayPal.

CHECKS ARE NO LONGER ACCEPTED.

No space will be reserved unless paid in full.

Event Exhibit Hall times and days are as follows:
Saturday February 22nd from 10am - 6pm
Sunday February 23rd from 11am - 5pm

Load In times will be Friday February 21st, starting at 2 PM and Saturday February 22nd in the morning before 9 AM. Special load-in times are available with Lubbock-Con approval.
Cancellation and Refund Policy
Should any Vendor/Exhibitor find that they are unable to attend Lubbock-Con, a cancellation request must be submitted by email. Send email inquiries to: applications@lubbockcon.com

For canceled paid applications, the refund policy is as follows (Excluding a $15 application fee):
  • 100% refund if canceled prior to November 1st, 2024.
  • 50% refund if canceled between November 2nd and December 31st, 2024.
  • Any cancellation after December 31st, 2024 will result in the forfeiture of any and all payments made to Lubbock-Con and LC-V.
  The refund policy will be applied to the date of the email sent for cancellation.
 


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