Lubbock-Con 2019 Vendor/Exhibitor Application


Show Dates:
February 23 - 24, 2019


Where
Lubbock Memorial Civic Center
1501 Mac Davis Ln
Lubbock, TX 79401


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Thank you for your interest in participating in Lubbock-Con 2019, presented by the non-profit organization: Panhandle Pop Culture Ventures. Please review the exhibit space descriptions below and then select the option that best fits your products and needs. 

(Estimated time to complete application 15-20mins)

 
Vendor Booths- may sell both commercial merchandise (comic books, board and video games, memorabilia, etc.) and/or items they've created. All booths include pipe and drape backdrop, with skirts on sides and tables. Displays must be kept within the booth’s specified dimensions. (see picture below)

Available sizes:
  • 10'x10' Booth: $150
    • Includes (1)8' Table, (2)Chairs, and (1)Event Badge
  • 20'x10' Booth: $280
    • Includes (2)8' Tables, (4)Chairs, and (1)Event Badge


Artist/Writer/Crafter Booths & Tables- may only sell merchandise that they've created, such as: freelance artwork, self-published books, homemade jewelry, crafts, etc.

Artist/Writer/Crafter Booths include pipe and drape backdrop, with skirts on sides and tables. Displays must be kept within the booth’s specified dimensions. (see picture above)

Artist/Writer/Crafter Tables are for tabletop displays only, no floor displays are allowed. No additional tables may be added to this space, but a flat art/banner display may be set-up behind the table/chairs provided it does not encroach on the walkway between the tables and is no more than 8’ wide. All artist tables are skirted. *Pipe and drape backdrop is not guaranteed behind Artist/Writer/Crafter tables.* (see picture above)

Available sizes:
  • 10’x10’ Artist/Writer/Crafter Booth: $125
    • Includes (1)8' Table, (2)Chairs, and (1)Event Badge
  • 8' Artist/Writer/Crafter Table: $75
    • Includes (1)8' Table, (2)Chairs, and (1)Event Badge


Promotional Tables- may be used for the purpose of promoting local businesses, organizations and clubs. Promotional Tables are for tabletop displays only, no floor displays are allowedflat display may be set-up behind the table/chairs provided it does not impede others and is no more than 8’ wide. *Pipe and drape backdrop and table skirting is not guaranteed for Promotional Tables.*

Available sizes:
  • 8’ Promotional Table: $90
    • Includes (1) 8’ Table, (1)Chair, and (1)Event Badge
If your company/business is interested in a larger space and/or participating in Lubbock-Con as an event sponsor, please email coordinator@lubbockcon.com for more information about sponsorship. 

Add Ons (available after Booth/Table selection)
  • Additional Event Badges can be purchased for staff/employees at $5.00 per badge (max number based on Booth/Table selection)
  • ADDITIONAL BADGES WILL BE $10 AT DOOR
  • An additional Chair can be purchased at $5 per chair (subject to availability)
  • An additional 8’ Table (for Booths only) can be purchased at $10 per table (subject to availability)
  • Electrical Power can be provided to your booth/table for $25. Otherwise while power may be available in the facitily, access to it is not guaranteed

Rates include a non-refundable $10 application fee.
Please select the space (only 1 selection per exhibitor) you would like to apply for from the list below.
 
2019 Vendor/Exhibitor Application     Price Quantity

10'x10' Vendor BOOTH (Includes (1) 8' Table,   
(2) Chairs, and (1) Event Badge)
    
$150.00
 
20'x10' Vendor BOOTH (Includes (2) 8'   
Tables, (4) Chairs, and (1) Event Badge)
    
$280.00
 
10'x10' Artist/Writer/Crafter BOOTH   
(Includes (1) 8' Table, (2) Chairs, and (1)   
Event Badge)
    
$125.00
 
8' Artist/Writer/Crafter TABLE (Includes (1)   
8' Table, (2) Chairs, and (1) Event Badge)
    
$75.00
 
8' Promotional TABLE (Includes (1) 8' Table,   
(1) Chair, and (1) Event Badge)
    
$90.00
If the your selected option is no longer available, you can add your   
name to the waitlist to be contacted if a space becomes available.

*ADD YOUR INFO TO THE WAIT LIST*     $.00
 
Submitting an application does not guarantee exhibit space at Lubbock-Con 2019.
All applications are subject to review. Panhandle Pop Culture Ventures reserves the right to refuse any application deemed to conflict with the organization's specific purposes. If, after review by the Panhandle Pop Culture Ventures Board of Directors, an application is rejected; the applicant is entitled to a full refund less the $10 application fee.

Placement of Vendor/Exhibitor space is at Lubbock-Con's sole and absolute discretion.

All Vendor/Exhibitor fees are due with application. Payments can be made by credit card or check. 

No space will be reserved unless paid in full.
 
Cancellation Policy
Should any Vendor/Exhibitor find that they are unable to attend Lubbock-Con, a cancellation request must be submitted in writing by mail or email. For canceled paid applications, the refund policy is as follows:
  • 100% refund (less $10 application fee) if canceled prior to November 15th, 2018.
  • 50% refund if canceled between November 16th and December 15th.
  • Any cancellation after December 15th, 2018 will result in the forfeiture of any and all payments made to Lubbock-Con and PPCV.
 
Send email inquires to: applications@lubbockcon.com
 



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