Lubbock-Con 2023 Open Registration Vendor/Exhibitor Application


LUBBOCK-CON 2023
February 25 - 26, 2023

Where
Lubbock Memorial Civic Center
1501 Mac Davis Ln
Lubbock, TX 79401


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LUBBOCK-CON IS BACK!!
We are coming back for 2023 on Febuary 25th - 26th.
 
Lubbock-Con 2023 is presented by the non-profit organization Lubbock-Con Ventures.

We want to thank you for your interest to take part in Lubbock-Con 2023. Please read this application carefully as there have been some changes from the previous years. And please review everything carefully to make sure you select the option that best fits your products and needs.
 
There are very limited numbers of booths and tables available, so don't wait!
 
(Estimated time to complete application 15-20mins)
 
VENDOR BOOTHS - may sell both commercial merchandise (comic books, board and video games, memorabilia, etc.) and/or items they've created. All booths include pipe and drape backdrop, with skirts on sides and tables. Displays must be kept within the booth’s specified dimensions.

Available sizes [in feet]:
  • 10'x10' Booth: $185
    • Includes (1)8' Table, (2)Chairs, and (1)Event Badge
  • 20'x10' Booth: $360
    • Includes (2)8' Tables, (4)Chairs, and (2)Event Badges 
  • 20'x10' Booth End Cap: $440
    • Includes (2)8' Tables, (4)Chairs, and (2)Event Badges
ARTISTS/WRITER/CRAFTER BOOTHS & TABLES - may only sell merchandise that they've created, such as: freelance artwork, self-published books, homemade jewelry, crafts, etc.

Artist/Writer/Crafter Booths include pipe and drape backdrop, with skirts on sides and tables. Displays must be kept within the booth’s specified dimensions.
 
Available sizes [in feet]:
  • 10’x10’ Artist/Writer/Crafter Booth: $160
    • Includes (1)8' Table, (2)Chairs, and (1)Event Badge

Artist/Writer/Crafter Tables are for tabletop displays only, no floor displays are allowed. No additional tables may be added to this space, but a flat art/banner display may be set-up behind the table/chairs provided it does not encroach on the walkway between the tables and is no more than 8 feet wide. All artist tables are skirted.
*Pipe and drape backdrop is not guaranteed behind Artist/Writer/Crafter tables.*
 
Available sizes [in feet]:
  • 8' Artist/Writer/Crafter Table: $100
    • Includes (1)8' Table, (2)Chairs, and (1)Event Badge

ADD ONS (available after Booth/Table selection)
  • Additional Event Badges can be purchased for staff/employees at $10.00 per badge (max number based on Booth/Table selection)
  • ADDITIONAL BADGES WILL BE $15 AT THE DOOR.
  • An additional Chair can be purchased at $8 per chair (subject to availability)
  • An additional 8’ Table (for Booths only) can be purchased at $30 per table (subject to availability)
  • Electrical Power can be provided to your booth/table for $30 during this application process.
  • ELECTRICAL POWER WILL BE $45 AT THE DOOR. Otherwise, while power may be available in the facility, even if you provide your own extension cords, access to it is NOT GUARANTEED. Facility and our reservations take priority over the use of available electrical access.
When planning your booth, we would like to remind you that any and all displays and activities associated with your booth or table must remain confined within your designated space. 

CHOOSE ONLY 1 OPTION BELOW. COMPLETING THIS APPLICATION WITH MORE THAN 1 BOOTH OR TABLE ON THIS PAGE WILL RESULT IN AN AUTOMATED DENIAL
 
Reservation     Price Quantity
10'x10' Vendor BOOTH Includes 1 8' Table, 2   
Chairs, and 1 Event Badge    		 $185.00
 
20'x10' Vendor BOOTH Includes 2 8' Tables, 4   
Chairs, and 2 Event Badges    		 $360.00
 
20'x10' Vendor BOOTH END CAP Includes 1 8' Table,   
2 Chairs, and 2 Event Badges    		 $440.00
 
10'x10' Artist/Writer/Crafter BOOTH Includes 1 8'   
Table, 2 Chairs, and 1 Event Badge    		 $160.00
 
8' Artist/Writer/Crafter TABLE Includes 1 8'   
Table, 2 Chairs, and 1 Event Badge    		 $100.00
 
If your selected option is no longer available, you can add your name to the waitlist to be   
contacted if a space becomes available.
*ADD YOUR INFO TO THE WAIT LIST*     $.00
 
Submitting an application does not guarantee exhibit space at Lubbock-Con 2023.
All applications are subject to review. Lubbock-Con Ventures reserves the right to refuse any application deemed to conflict with the organization's specific purposes. If, after review by Lubbock-Con, an application is rejected; the applicant is entitled to a full refund.
Placement of Vendor/Exhibitor space is at Lubbock-Con's sole and absolute discretion.

All Vendor/Exhibitor fees are due with application. Payments can be made by credit card ONLY through PayPal.

CHECKS ARE NO LONGER ACCEPTED.

No space will be reserved unless paid in full.

Event Exhibit Hall times and days are as follows:
Saturday February 25th from 10am - 6pm
Sunday February 26th from 11am - 5pm

Load In times will be Friday February 24th, no earlier than the afternoon and Saturday February 25th in the morning. Hours for both days are To Be Announced.
Cancellation Policy
Should any Vendor/Exhibitor find that they are unable to attend Lubbock-Con, a cancellation request must be submitted in writing by mail or email. For canceled paid applications, the refund policy is as follows:
  • 100% refund if canceled prior to November 14th, 2022.
  • 50% refund if canceled between November 15th and December 16th.
  • Any cancellation after December 16th, 2022 will result in the forfeiture of any and all payments made to Lubbock-Con and LC-V.
 
Send email inquires to: applications@lubbockcon.com
 


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