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Welcome to registration for 2021 Combined WOS/OBA Conference in Astoria, OR!
Online registration will be open July 18, 2021 at 8:00 AM PDT through Sept 1, 2021 at 11:59 PM PDT. Late registration fees apply after Aug 22nd.
Useful Information to get you started (or skip to bottom to start registration):
The Registrar for online registration is Tracy Mitchell, WOS member. If you run into issues during the registration process, please send a message firstname.lastname@example.org. For urgent issues, call Tracy directly at 206-356-9180 (note, due to high volume on the first morning of registration, response time may be delayed, but I will do my best to help you).
To protect the health and safety of our members and the broader community, WOS and OBA are requiring all conference attendees to be vaccinated against COVID-19. By registering, you agree that you will be fully vaccinated (2 weeks from the last vaccine dose) by Sept 16, 2021. Instructions for where to email a photo or scanned copy of your vaccination card will be included in your registration confirmation email.
To help make registration a smooth experience for everyone (and minimize trips filling up while you are registering), you may only register for up to two people at a time. Choose the registrant type that matches your situation. Registrants that are active members with either WOS or OBA will register as Conference Attendee - member. Field trip leaders will register as a Field Trip Leader/Co-Leader (thus waiving your registration fee). Non-members may attend the entire conference for an extra $25 fee.
Be aware that you will not be able to renew your membership during the registration process this year. Again, because of the combined conference, the accounting does not allow us to accommodate this. Please renew your membership directly via the WOS or OBA website, as appropriate. You may contact email@example.com (WOS) or firstname.lastname@example.org (OBA) with any questions, updates regarding your membership contact information or to make other arrangements.
Registration for the Pelagic trips on Sep 18 and 19th will be handled separately by Oregon Pelagic Tours, with the $200 fee to be paid directly to Oregon Pelagic Tours. Trip capacity is 18 participants. Further details will be available on the Oregon Pelagic Tours website.
Trip capacity for land trips is 12 people including leaders...except for WOS/Sa08 allowing a total of 16 people. Trip leaders, please do not sign up for your own trip, as we have already factored you in. Details on all field trips (including trip ID numbers) are available on the 2021 conference field trips page. Please only sign up for one trip per day, per attendee! And because things move fast on the morning of registration, we recommend that you have some backup trips in mind in case your first choices fill up during the registration process.
Important: If you click Complete Registration and get the following message, "Due to low inventory levels, there now is insufficient inventory to complete your request for the indicated items. Further action on the indicated fields is required before completing this request.", this means that a trip you selected has filled while you have been on the site. Click the "Edit" button, and it will take you back to your registration to make another selection (go to the field that says in RED font *Inventory Deficiency Here*). The first hour of registration is the only time this is likely to happen. Note, if you exit or use the back arrow instead, you will need to start your registration from the beginning.
Friday pasta dinner and Saturday evening banquet meal tickets are ONLY available in advance - you will choose one of three options for each meal you want to attend. Field trip leaders/co-leaders, your meals are provided, BUT ONLY if you make a selection as a field trip leader ($0 charge to you - WOS & OBA thank you for your time!). Meal tickets can be added to your registration up until September 1st. After that date, meals can no longer be added OR refunded in the event you need to cancel your registration.
Upon registering, you will receive a confirmation email with the items you ordered. You can add meals or trips after the fact, but you cannot change or delete items this way. If you want to add items, select the "Return Attendee" in the Registration type section, so that you don't get charged for a second registration fee. Then select any new items to add and enter your contact information again. It will warn you that this is a duplicate entry, but it will send you through to Paypal to pay for the added items with no problem. Please contact the Registrar directly if you need to edit or cancel purchased items.
Payment for your registration can be made by check, credit card or with PayPal. If you choose credit card, it will send you to the correct PayPal site to process payment at the end of registration. For those who prefer to pay by check, the addresses for the WOS Treasurer will be available in your registration confirmation email. If you have trouble with payment, please call Registrar, Tracy Mitchell 206-356-9180, and she can help process it manually.
There are additional options for making a donation to the General Funds for OBA and/or WOS, as well as the Patrick Sullivan Young Birders Fund included with registration. The Patrick Sullivan Young Birders’ Fund awards competitive grants to encourage and support young people interested in birding. Learn more at the WOS PSYBF website page. We appreciate your support!