When
June 9 - 11, 2022


Where
Embassy Suites by Hilton
1815 S. Meridian Avenue
Oklahoma City, OK 73108


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19th Annual
2022 BRAT CONVENTION
June 9 - June 11, 2022
Welcome to the Registration Site
for the 2022 BRAT Convention


REGARDING THE CORONAVIRUS (COVID-19)  If COVID mandates are  in effect, please follow state guidelines.


REGISTRATION INFORMATION
 
This is a full-service registration site that allows each individual or family to make one single reservation.

You will be able to:
  • Register and pay for the convention
  • Purchase convention meals
ALERTS! Very Important: 
  • Please be sure to order ALL items including all of your meals for each person in your party before you finalize your order.
  • Meals must be ordered by May 31.
Additional convention souvenir items are available at CafePress. NOTE: Ladies t-shirts, hoodies and sweatshirts run small.

All convention events, including the Thursday night reception, luncheons, Friday night buffet dinner and Fun Night, and Saturday night banquet will be held at the hotel.

HOTEL INFORMATION

The hotel is the Embassy Suites by Hilton - Oklahoma City Will Rogers World Airport in Oklahoma City, Oklahoma, with easy access to Interstate 40. It is a very pet-friendly hotel. Dogs will be allowed in the meeting rooms and there are a lot of grassy areas surrounding the hotel to take your dogs walking. Please pick up after your dogs.

The hotel is conveniently located 4 miles from the Oklahoma City Will Rogers World Airport. For those flying into the Oklahoma City World Airport, the airport code is OKC. The hotel has a shuttle service to and from the airport.

Please carefully read the detailed information below about hotel reservations. 
 
Convention registration entitles you to attend all BRAT activities on Thursday, Friday, and Saturday. Meals are additional costs and can be purchased during the registration process; this site will walk you through the process. We ask that all attendees register on this site, including those who are not staying at the hotel. Each paid registrant/family receives a free embroidered convention tote bag full of goodies.

The Convention is open to all BRAT volunteers, adopters, potential adopters, and BRAT friends. We will provide name badges upon checking in. Your name badge is very important and is your ticket to everything; you will find your meal and event tickets inside your name badge pocket. Please wear name badges at all times — 
it helps people get to know each other!

IMPORTANT reminders before you proceed:

You will be making a single reservation for an individual or family.
  • Be sure to order all items you’d like (including all meals for each person in your party) before you finalize your registration.
 
Registration     $40.00 per individual; $20/addl family member 1

Individual Registration     $40.00
Additional Family Member per individual 18   
years and over
    
$20.00
Children under 18 years     $.00
 
EVENT DETAILS

 
On Tuesday, Wednesday or Thursday before you check into the hotel, stop by the Scissortail Dog Park if you wish to let your dogs have a good run. This is the closest dog park to the hotel.  It closes at 11 p.m. and is located at 300 SW 7th Street, Oklahoma City, OK.  Oklahoma City has a ruling that any dog entering a dog park must be spayed/neutered and vaccinated.  Be sure to bring your vaccination records.

https://doggiecaboodle.com/dogpark/scissortail-park-dog-park/   

Check-in at the hotel starts at 3:00 p.m.


On Thursday evening have dinner on your own, but be sure to save room for a complimentary dessert courtesy of BRAT. After dinner, come to the Hospitality Suites I and II with your dogs for the reception and early dog registration. Pick up your BRAT welcome bags and name badges. Each family group is entitled to one free welcome bag, not one per person. Enjoy some socializing and have lots of fun! Meet everyone and their dogs and put faces to names that you only know through Facebook and emails. Renew friendships with BRAT people you have met before. 

Friday morning and afternoon will be filled with informative seminars, Basenji contests, and activities. Afterwards there will be an informal buffet dinner at the hotel, followed by a trip to the dog park (weather permitting). We will come back to the hotel for special fun night activities. The fun continues on Saturday with more great presentations and the raffle and silent auction in the afternoon.  We will wrap up on Saturday evening with a banquet, awards, the live auction, and more fun! Generally, the festivities on Saturday night conclude about 10:30 p.m. Sunday hotel check-out is recommended to begin your journey home. Check out time is 11:00 a.m.


Throughout Friday's and Saturday’s lunches and dinners there will be door prize drawings for those who order their meals through the registration site.

OUR SCHEDULE


BRAT Convention Schedule June 9 – 11

Thursday Evening, June 9
 
 
7:00 p.m. to 9:30 p.m.
Early dog registration.  Meet and Greet. 
Hospitality Suite I/II
Dogs and people welcome.   Complimentary desserts.
 
Friday, June 10
 
8:00 a.m. to 8:30 a.m. Registration – Regency Ballroom
8:30 a.m. to 8:45 a.m. Welcome and Housekeeping – Debbi Johnson & Linda Stilwell
8:45 a.m. to 10:00 a.m. Attendee Introductions
10:00 a.m. to 10:15 a.m. BREAK
10:15 a.m. to 11:45 a.m. Walking a dog through BRAT – Debbi Johnson and Share your Rescue stories                                        
11:45 a.m. to Noon BREAK
Noon to 1:00 p.m. Lunch – PreConvene Room (across the hall from the Ballroom)
1:00 p.m. to 2:15 p.m. Basenji 101 – Assessing and Changing “B”-Havior – Anne Humphreys
2:15 p.m. to 2:30 p.m. BREAK
2:30 p.m. to 3:15 p.m. Fostering – The Good, The Bad, and The Ugly – Dean Sigler
3:15 p.m. to 4:15 p.m. Beginning Scent Training with your dog - Anne Humprhreys
4:15 p.m. to 5:15 p.m. Contests!!! Costume Contest, Best Baroo, Most Freckles, Tricks, etc
5:15 p.m. to 5:30 p.m. BREAK
5:30 p.m. to 6:30 p.m. BUFFET DINNER – PreConvene Room
6:30 p.m. to 8:15 p.m. Dog Park (weather permitting)  or Free Time
 
8:30 p.m. to 10:00 p.m.
Hang out and socialize. 
Sniffing Contests – Andrea McNair
Share your Rescue stores – Regency Ballroom
 
Saturday, June 11
 
8:00 a.m. to 8:30 a.m. Registration – Regency Ballroom
8:30 a.m. to 9:00 a.m. Attendee Introductions
9:00 a.m. to 9:15 a.m. Memorial slideshow
9:15 a.m.  to 9:30 a.m. BREAK
9:30 a.m. to 11:00 a.m. Pawsitively Artistic and More (Painting with your Basenji) – Kaylea Schauer
11:00 a.m. to 12:00 p.m. Fun activities you can do with your dog and earn a title – Deann Haggard
12:00 p.m. to 12:15 p.m. BREAK
12:15 p.m. to 1:15 p.m. LUNCH – PreConvene Room
1:15 p.m. to 2:15 p.m. Volunteering with BRAT – Mike Robinson
2:15 p.m. to 3:15 p.m. Fun Activities with your basenji - Kaylea Schauer
3:15 p.m. to 3:30 p.m. Last Chance for Raffle tickets!!! And BREAK
3:30 p.m. to 4:30 p.m. Raffle ticket drawing
4:30 p.m. to 4:45 p.m. Last chance to bid on silent auction items!!!
4:45 p.m. to 5:15 p.m. FREE TIME
5:15 p.m. to 5:30 p.m. Pick up and pay for silent auction items
5:30 p.m. to 6:15 p.m. Social Hour – Regency Ballroom
6:15 p.m. to 7:15 p.m. BANQUET – PreConvene Room – Casual Dress
7:30 p.m. to 10:30 p.m. Presentation of Awards and Live Auction – Regency Ballroom
 
DOG INFORMATION

Dogs are welcome at all events. There is access to grassy areas around the hotel.  Please be sure to pick up after your dogs and use the outside trash cans for poop bags.  Dogs, with the exception of Service Dogs, are not allowed in the Hotel Restaurants.  Dogs will be allowed in the Hospitality Rooms I/II for our Thursday Night Meet and Greet.     

There will be room available for your personal crates and x-pens inside the Regency Ballroom and they can remain set up throughout the convention. Plastic will be provided to place under all crates. Dogs must be crated or otherwise contained away from eating areas in the room during meals. Dogs cannot stay in meeting rooms overnight.

AUCTION and RAFFLE

The fantastic raffle, silent, and live auctions are always a highlight of convention weekend. We appreciate and need your donations! If you plan to bring a donated item, please let us know about it early, if possible. Email us with your item description (and a photo) ahead of time at
bratinc@gmail.com. 

You may also mail donations in advance to:
BRAT
% Linda Stilwell
7597 South 13th Street
Comanche, OK 73529

Be sure to include a note with your name, snail mail and email addresses, and a list of the items you are donating.


 
PROGRAM MEMORIAL PAGE AND SLIDESHOW

 
As always, we plan to have a special memorial page in our convention program and a memorial slideshow shown during the convention. If you are interested in including any of your beloved Basenjis or honorary basenjis who have crossed the Rainbow Bridge, please contact Oren Will before May 10th. A donation of any amount is suggested, but not required. Go to https://www.basenjirescue.org/donations to donateA photo is required to be in the Memorial Slide Show.  We will post detailed instructions on how to submit your photos and information on BRAT's FB Convention group page.
 

CLOTHING ADVICE

 
Oklahoma temperatures in early June average from a high of 89 to a low of 70 degrees. The average relative humidity is 68%.  It's definitely on the warmer side during June, but it's a good idea to bring an extra layer just in case. Cool, comfortable clothing is recommended for all events including the banquet, which will be casual. Because hotel meeting rooms can be chilly, consider bringing a jacket or sweater — same for evenings in Oklahoma City. It may be rainy during the month of June so be sure to bring along a waterproof jacket to stay dry.

 
HOST HOTEL

Embassy Suites by Hilton - OKC Will Rogers Airport
1815 S. Meridian Avenue
Oklahoma City, OK 73108

(405) 682-6000

RESERVE A ROOM

The hotel is providing a discounted room rate to BRAT Convention attendees of $116 per night, plus tax. It is a 236-room, all suites, full-service hotel with a lovely atrium.  Rooms are spacious two-room suites featuring separate living rooms and bedrooms with privacy door designed to create an atmosphere that is elegant, yet functional with a choice of one king or two double beds, and a plush double-sized sleeper in each suite. In addition to the discounted room rate, the hotel is also providing special concessions that include a waived pet fee (normally $75 per room) and free parking.  Check-in is 3:00 pm. Check-out is 11:00 am.

The hotel has set aside a block of rooms at this rate for Tuesday, June 7 through Saturday, June 11, 2022.

ALERT! Very Important: To get the discount rate, reservations must be made by calling the Embassy Suites reservations department directly at (405) 682-6000 and identifying yourselves with the "BRAT Convention" group rate.  

This rate will be available until May 31, 2022.  After this date, rooms will be offered at the prevailing rate.  We have a finite number of rooms in the block.  Be sure to book early.

 
You may also book online through the Embassy Suites booking link, which is already set up to register you under the discount block code, BRAT Convention.
https://embassysuites.hilton.com/en/es/groups/personalized/O/OKCMRES-BRT-20220607/index.jhtml?WT.mc_id=POG
This link will only allow attendees to book the contracted days of June 7 through June 11, 2022. If you wish to book any of the 3 days prior and post, please contact Bonnie Stallman, Sales Manager at the Embassy Suites, (405) 246-6002, to make arrangements. Go ahead and book the other nights first.

If you reserve through Expedia or other online hotel reservation services, you will NOT get the discounted rate and special concessions and BRAT will not get credit for the room for our guaranteed room nights. 

ALERT! Very Important: These rooms will be available at this rate only until TUESDAY, MAY 31, 2022 at 4:00 pm, so don't wait, make your reservations today!

If you experience any problems with the reservation process, please contact Debbi Johnson at bratinc@gmail.com.


HOTEL FACILITIES

The all-suites host hotel has a choice of a 2-room suite with one king bed or two doubles beds.  All rooms include a room with a hide-a-bed sofa.

 
Hotel Room Rates: Group rates are good for June 7 - June 11, 2022. The group rate will be honored for three days before and three days after (depending on availability) for those who want to stay longer.
  • Group rate is $116 per night, plus taxes
  • Group rate includes a negotiated pet fee per stay waived in full. It is normally $75 per stay
  • Pet-friendly
  • Non-smoking rooms
  • Smoking is only allowed outside of the building and away from the front doors leading into the hotel
  • Microwave, refrigerator, and coffeemaker with coffee in each suite
  • Complimentary free parking
  • Complimentary high speed internet access in both overnight rooms and lobby
  • Complimentary transportation (6:00 am to 10:00 pm) to/from Will Rogers Word Airport, which is five minutes away
  • Honors Hilton "Points and Miles" frequent traveler program
  • Daily complimentary full-breakfast buffet and manager's reception for those who are staying in the hotel.  Dogs are not allowed in the food court/restaurant area. You may get your breakfast and take it to the Hospitality Suite I/II and have your dog with you there.
  • The 1815 Restaurant and Bar offers casual dining with creative dishes with an Oklahoma feel.  The Bar celebrates local craft brews featuring seasonal and rotating taps, along with a unique list of creative cocktails. Dogs are not allowed.
  • The Landing Bar & Grill serves up familiar favorites, including sandwiches, salads, and delicious entrees in a casual, welcoming setting.  Dogs are not allowed. 
  • Room Service is also available
  • Heated indoor pool
  • Fitness area
  • Business service center
  • Easy access to both I-40 and I-44
HOTEL PET POLICY
 
The hotel is pet friendly. Find details on their policies below. 
  • We have negotiated with the hotel to waive the regular pet fee of $75 per stay. This is a big savings for our attendees!
  • Dogs must be crated when alone in individual hotel rooms.
  • Plastic will be provided in welcome bags. Please place it under all crates in your hotel room and in our meeting rooms.
  • Plastic will also need to be placed under x-pens.
  • Additional plastic is available in the meeting room.
  • Doggie poop bags will be provided by BRAT at the registration table.
  • Please clean up after dogs in all areas of the hotel, inside and out.
  • Leashes required in all public areas.
  • Dogs are allowed in the meeting rooms at all times.
  • Dogs are not allowed in the restaurant, gym, or pool area.
  • There are disposal cans available around the outside areas.
  • Please be sensitive to the fact that not all hotel guests are with BRAT and some may not like dogs. (Yes, it is true, there are people who don't like dogs. Maybe they haven't met a Basenji!)
We hope everyone who attends the convention will be able to stay at the hotel. It is a great opportunity to hang out and socialize with fellow Basenji lovers and their dogs in between the convention events. In addition, it helps BRAT put on the convention. The hotel provides the meeting space at a reduced fee and discounts the room rate in exchange for our agreement guaranteeing that we meet our room block. If we do not have as many rooms rented at the hotel as we guaranteed, we have to pay even more for the meeting rooms as a penalty. The same is true for the meals for the event — we are committed to a guaranteed minimum amount of meals. If we don't meet the minimums for food and beverages, we still have to pay the guaranteed amount. As a result, we negotiated the room block, rate, and food as shrewdly as we could for the benefit of our attendees and BRAT.

RV PARKS AND CAMPING

For those coming in travel trailers or recreational vehicles, there are a number of places to stay. RV parks fill up quickly, so reservations should be made as soon as possible. The best and closest one:

 
Rockwell RV Park
Address: 720 Rockwell Avenue, Oklahoma City, OK 73128
Phone: (405) 787-5992
Reservations recommended - call for rates
New dog park/wash
Minutes to downtown Oklahoma City
Indoor pool and hot tub, exercise center
Handicap accessible storm shelter
Private showers, 2 laundry rooms
Onsite security
170 RV sites are 25 to 35 feet wide and 70 feet long
Most are Pull Through's
https://www.rockwellrvpark.com


 
DOG PARK INFORMATION

The Scissortail Dog Park is the closest dog park to the hotel.  It opens at 6  a.m. and closes at 11 p.m. and is located at 300 SW 7th Street, Oklahoma City, OK.  There are two dog park areas; one is for small dogs.  It is fenced and double-gated.  There are benches and big rocks for sitting, and drinking water is available.  Oklahoma City has a ruling that any dog entering a dog park must be spayed/neutered and vaccinated.  NO FOOD IS ALLOWED IN THE DOG PARK. 
 
For the sake of all dogs and people, dogs must be up to date on vaccinations including rabies and free of worms and fleas. Dogs (and children) must be accompanied by adults at all times. 

Before you leave home, be sure to bring your dogs
’ appropriate tags, licenses, and paperwork — not just for the dog park  but in case you have to produce them for any reason!
 
VETERINARY SERVICES

Neel Veterinary Hospital
2700 N. MacArthur Blvd., Oklahoma City, OK
(405) 947-8387
Open 24 hours

 
Big Paws Veterinary
(closest to the hotel)
100 North Rockwell Avenue, OKC 73127
(405) 259-1073
Closes at 11:30 p.m.


Shelby Veterinary Services
(not an emergency vet)
2501 Exchange Avenue, OKC 73108
(405) 702-7600

405 Vet Animal Hospital
7149 NW 150th St
Oklahoma City, OK 73142
(405) 562-4998
 
DINING
 
We look forward to some great meals together! Due to many factors beyond our control and the higher cost of living in the area, meal prices are slightly more this year. Embassy Suites is a major hotel, so costs are higher. BRAT always tries to keep prices as reasonable as possible. Embassy Suites adds on a 23% service charge fee and 8.625% tax for an additional charge of about 32% to all meal prices; the price shown for all meals includes these tips, taxes and fees. Yes, we know you can go to McDonald's or other fast food places for less. But outside food is not allowed in the meeting rooms, so think of the great company you will miss if you leave us to eat! 100% of meal prices collected go directly to hotel. BRAT makes no profit on meal charges. 

You will order your meals through this registration site. Meals may be ordered now through May 31, 2022.  Please select your meals before completing your registration.  You will not be able to return to this page once you complete your registration.

We encourage you to attend all the meals to meet others, develop networking contacts, and discuss all the information you'll be receiving. It is a time of sharing and fellowship 
— with a fresh, plated or boxed, individually- served meal or buffet.

 
There are four additional incentives to join us for both lunches and dinners as each will feature a door prize drawing for those who purchased meals and are in attendance.
 
ALERT! Very Important: It is very important that you eat the specific lunch or dinner that you ordered. Meals must be ordered in advance through this registration site. Please place your meal card on the table for each pre-ordered lunch or dinner to facilitate meal service. Pre-ordered/pre-paid lunch, dinner buffet, and banquet tickets will be in your ID badge pocket. Please be sure to bring your tickets with you to all meals.

Remember, you can use the $75 savings from the regular pet fee to use towards the meals.

Friday Lunch $21

Choice of one:
  • Chef's Salad - Smoked Turkey, Baked Ham, Swiss and Cheddar Cheese, Tomatoes, Cucumbers, Carrot Zest
  • Chicken Salad Croissant - with Lettuce and Tomato
  • Vegetable Wrap - Avocado, Red Pepper Hummus, Roasted Red Pepper, Zucchini, Spinach Tortilla
Lunches include a chilled beverage, potato chips, whole fruit, and a chocolate chip cookie; tax, service charge, and tip are included in the price.

Friday Evening Cantina Style Buffet $32

No need to choose; all selections will be on the buffet table. Yum!
  • Santa Fe Salad, choice of Dressings
  • Chili con Queso and House-Made Tortilla Chips
  • Cheese Enchiladas
  • Beef and Chicken Fajitas
  • Refried Beans
  • Mexican Rice
  • Street Corn
  • Additional Vegetarian Selection (TBD)
  • Sour Cream, Guacamole, Pico de Gallo, Tomatoes
  • Lettuce, Cheddar, Onions
  • Key Lime Pie or Cheesecake
  • Beverage
Tax, service charge, and tip are included in the price.

Saturday Lunch $21

Choice of one:
  • Chicken Caesar Salad - Grilled Chicken, Romaine, Garlic Croutons, Caesar Dressing
  • Roast Beef and Cheddar - Smoked Cheddar, Horseradish Cream, Lettuce, Tomato on a Ciabatta Roll
  • Chef's Vegetarian Selection (TBD)
Lunches include a chilled beverage, potato chips, whole fruit, and a chocolate chip cookie; tax, service charge, and tip are included in the price.
 
Saturday Evening Banquet  $42

Choice of one:
  • Asiago Crusted Chicken with Pasta Tomato Coulis
  • Dill Seared Salmon with Au Gratin Potato, Beurre Blanc
  • Three Cheese Tortellini with Sauteed Vegetables, Herb Cream
  • All plated dinners include chef's choice of accompaniments, iced tea, coffee or decaffeinated coffee, and water
  • Warm rolls and butter
  • Garden Mixed Greens
  • Chocolate Fudge Cake or Carrot Cake
  Tax, service charge, and tip are included in the price.
 
 
DATES TO REMEMBER

Important dates you need to put on your calendar!

ALERT! Very Important:
 Do not wait to register for the hotel rooms! We have only one block of rooms reserved and rooms fill up very quickly.

May 10, 2022 - Submissions for Memorial Slideshow deadline

May 31, 2022  Meal ordering deadline 

May 31, 2022 at 4:00 p.m.
Embassy Suites BRAT room rate reservations deadline

STAYING LONGER?

Below is a list of local activities you are sure to enjoy.
  • First Americans Museum (Native American) - 659 Americana Blvd., OKC
  • Myriad Botanical Gardens - 301 W. Reno Ave., OKC
  • Brick Town in Downtown OKC (Riverwalk, boat rides - dogs are allowed on the Riverwalk)
  • Oklahoma City National Memorial & Museum - 620 N. Harvey Ave., OKC
  • National Cowboy & Western Heritage Museum - 1700 NE 63rd St., OKC
 REMINDER:  If youre bringing the canines, don't forget your clean up bags!

QUESTIONS?

Questions will be answered by our convention organizer, Debbi Johnson, at bratinc@gmail.com.  I will be without internet access during the mid and latter part of April.  If you don't receive a quick response from Debbi, please contact Michael Robinson at mwrobinson3@att.net. 

 
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