When
May 28 - 30, 2020


Where
DoubleTree by Hilton Asheville Biltmore
115 Hendersonville Road
Asheville, NC 28803


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17th Annual
2020 BRAT CONVENTION
May 28 - 30, 2020
Welcome to the Registration Site
for the 2020 BRAT Convention

REGARDING THE CORONAVIRUS (COVID-19) Since the convention is at the end of May, we are still planning on having it. We expect all attendees to heed and comply with current recommendations of health authorities. BRAT will continue to monitor the situation as it develops, and we will announce any changes that impact the convention. If you need to cancel, full refund of registration fees, meals, and additional tote bags will be issued in full if conditions change after you have registered. Additionally, please read Hilton’s Commitment to You, Our Guests, as we Navigate Through Coronavirus (COVID-19).

BREAKING NEWS 03/24/2020! At this time, plans for the 2020 Convention in Asheville, NC are “On Hold”, so please don't register yet. We are monitoring the recommendations of health authorities regarding the Coronavirus (COVID-19) as it develops.

REGISTRATION INFORMATION
This is a full-service registration site that allows each individual or family to make one single reservation.

You will be able to:
  • Register and pay for the convention
  • Purchase convention meals
  • Purchase additional souvenir embroidered tote bags
ALERTS! Very Important: 
  • Please be sure to order ALL items — including extra tote bags and meals — before you finalize your order.
  • Totes must be purchased by May 1 and will be delivered to you at the convention.
  • Meals must be ordered by May 18.
Additional convention souvenir items are available at CafePress. NOTE! Ladies hoodies and sweatshirts run small. We will make an announcement when this year's convention CafePress store is open.

All convention events, including the Thursday night reception, luncheons, Friday night buffet dinner and Fun Night, and Saturday night banquet will be held at the hotel.

The hotel is the DoubleTree by Hilton Asheville Biltmore, near the Blue Ridge Parkway and Biltmore Estate, with easy access to Interstate 40. It is a very pet-friendly hotel. Dogs will be allowed in the meeting rooms and there are a lot of grassy areas and paths surrounding the hotel to take your dogs walking.

It is conveniently located 10 miles from the Asheville Regional Airport. For those flying into the Asheville Regional Airport, the airport code is AVL. The hotel has shuttle service to and from the airport at a small charge.

Please read the information below about hotel reservations. The hotel is providing a discounted room rate to BRAT Convention attendees of $138 per night, plus tax. Rooms are one king or two doubles. In addition to the discounted room rate, the hotel is also providing special concessions that include a waived pet fee (normally $50 per room) and free parking.


ALERT! Very Important: To get the discount rate, reservations must be made by calling DoubleTree's reservations department directly at (828) 274-1800 and identifying yourselves with the Basenji Rescue and Transport Block (BRAT). Reservations may also be made toll free by calling the DoubleTree Reservations Desk: 1-800-222-8733. Identify yourselves with the Basenji Rescue and Transport Block (BRAT). 

 
You may also book online through DoubleTree's booking link, which is already set up to register you under our discount block code, BRAT at Hotel Registration.

This link will only allow attendees to book the contracted days of May 27 through May 30. If you wish to book any of the 3 days prior and post, please contact Michelle Barker to make arrangements. Go ahead and book the other nights first.

If you reserve through Expedia or other online hotel reservation services, you will NOT get the discounted rate and special concessions and BRAT will not get credit for the room for our guaranteed room nights. Rooms must be booked by April 27, 2020 by 4:00 p.m. to get this rate.

Registration entitles you to attend all BRAT activities on Thursday, Friday, and Saturday. Meals are additional costs and can be purchased here; this site will walk you through the process. We ask that all attendees register on this site, including those who are not staying at the hotel. Each paid registrant/family receives a free embroidered convention tote bag full of goodies. Additional tote bags may be ordered here for $25 each.

The Convention is open to all BRAT volunteers, adopters, potential adopters, and BRAT friends. We will provide name badges upon checking in. Your name badge is very important and is your ticket to everything; you will find your meal and event tickets inside your name badge pocket. Please wear name badges at all times — 
it helps people get to know each other!

IMPORTANT reminders before you proceed!
  • You will be making a single reservation for an individual or family.
  • Be sure to order all items you’d like (including extra embroidered totes and meals) before you finalize your registration.
 
Registration     $40.00 per individual; $20/addl family member 1

Individual Registration     $40.00
Additional Family Member per individual 18   
years and over
    
$20.00
Children under 18 years     $.00
 
EVENT DETAILS
On Wednesday or Thursday before you check into the hotel, stop by the dog park to let your dogs have a good run at the French Broad River Dog Park, 508 Riverview Drive, Asheville, North Carolina.    

On Thursday evening have dinner on your own, but be sure to save room for a complimentary dessert courtesy of BRAT. After dinner, come outside to the Garden Terrace with your dogs for the reception and early dog registration. Pick up your BRAT welcome bags and name badges. Enjoy some socializing and have lots of fun! Meet everyone and their dogs and put faces to names you only know through Facebook and emails. Renew friendships with BRAT people you have met before. 

Friday morning and afternoon will be filled with informative seminars, Basenji contests and activities. Afterwards there will be an informal buffet dinner at the hotel followed by a trip to the dog park (weather permitting). We will come back to the hotel for special fun night activities. The fun continues on Saturday with more great presentations. We will wrap up on Saturday evening with a banquet, awards, raffles, auctions, and more fun! Generally the festivities on Saturday night conclude about 11:00 p.m. Sunday hotel check-out is recommended to begin your journey home. Check out time is 11:00 a.m.


Throughout Friday's and Saturday’s lunches and dinners there will be door prize drawings for those who order their meals through the registration site.

OUR TENTATIVE SCHEDULE
All times and topics subject to change.

Thursday Evening, May 28

 
7:009:30 p.m. Early Dog Registration and Meet-and-Greet Garden Terrace -  Dogs and People Welcome
Complimentary Desserts

Friday, May 29
 
8:008:30 a.m. Registration – Burghley Ballroom
8:308:45 a.m. Welcome and Housekeeping
Michelle Barker
8:4510:00 a.m. Attendee Introductions
10:0010:15 a.m. BREAK
10:1511:45 a.m. To be announced (TBA)
11:45 a.m.Noon BREAK
Noon1:15 p.m. LUNCH Stuyvesant Room 
1:15–2:15 p.m. TBA
2:15–3:00 p.m. Fostering: The Good, the Bad, & the Ugly
Dean and Terrie Sigler
3:00-3:15 p.m. BREAK
3:154:15 p.m. Contests! Costume Contest, Best Baroo, Freckles, Tricks, etc.
4:15–5:00 p.m. On your own!
5:00–6:00 p.m. BUFFET DINNER – Stuyvesant Room
6:308:00 p.m. Dog Park (weather permitting) 
8:3010:00 p.m. Sniffing Contests, Hang Out & Socialize – Burghley Ballroom

Saturday, May 30
 
8:008:30 a.m. Registration – Burghley Ballroom
8:309:15 a.m. Attendee Introductions
9:15–9:45 a.m. BRAT: A look back at 20 Years Rescuing Basenjis in Need
9:4510:00 a.m. BREAK
10:0011:00 a.m. TBA
11:00–11:45 a.m. Share Your Rescue Stories
11:45 - 12:15 p.m. BREAK
12:15–1:30 p.m. LUNCH – Stuyvesant Room 
1:302:15 p.m. Walking a Dog Through BRAT
2:15–2:45 p.m. Memorial Slideshow
2:45–3:00 p.m. BREAK
3:003:30 p.m. BRAT Jeopardy! Compete to win! 
3:305:30 p.m. On Your Own Visit the dog park, rest, visit ... whatever.
5:306:15 p.m. Social Hour and Final Auction Choices – Burghley Ballroom
6:307:30 p.m. BANQUET – Stuyvesant Room – Casual Dress
7:3011:00 p.m. AWARDS, RAFFLES, and AUCTIONS Burghley Ballroom

Dogs are welcome at all events. There is a terrace off the Burghley Ballroom to enjoy breaks. There is access to grassy areas throughout the Terrace, eliminating the need to go through the other public areas. In addition, there is a short trail through the woods nearby to enjoy.     

There will be room available for your personal crates and x-pens inside the Burghley Ballroom and they can remain set up throughout the convention. Plastic will be provided to place under all crates. Dogs must be crated or otherwise contained away from eating areas in the room during meals. Dogs cannot stay in meeting rooms overnight.

AUCTION and RAFFLE
The fantastic raffle and silent and live auctions are always a highlight of convention weekend. We appreciate and need your item donations! If you plan to bring a donated item, please let Michelle Barker know about it early, if possible. Email her with your item description (and a photo) ahead of time at 
mbarker042917@gmail.comYou may also mail donations in advance to:

Michelle Barker
366 Hickory Dr.
Waynesville, NC 28786

 
PROGRAM MEMORIAL PAGE AND SLIDESHOW
As always, we plan to have a special memorial page in our convention program and a memorial slideshow shown during the convention. If you are interested in including any of your beloved Basenjis who have crossed the Rainbow Bridge, please contact Oren Will before May 12th. A donation of any amount is suggested, but not required. Go to https://www.basenjirescue.org/donations to donateA photo is required to be in the Memorial Slide Show.

CLOTHING ADVICE
Asheville temperatures in late May average from a high of 78 to a low of 54 degrees. It's definitely on the milder side during May but it's a good idea to bring an extra layer just in case. Cool, comfortable clothing is recommended for all events including the banquet, which will be casual. Because hotel meeting rooms can be chilly, consider bringing a jacket or sweater — same for evenings in Asheville. It may be rainy during the month of May so be sure to bring along a waterproof jacket to stay dry.
 
HOST HOTEL

DoubleTree by Hilton Asheville Biltmore
115 Hendersonville Road
Asheville, NC 28803

(828) 274-1800 

RESERVE A ROOM
The hotel is providing a discounted room rate to BRAT Convention attendees of $138 per night, plus tax. Rooms are one king or two doubles. In addition to the discounted room rate, the hotel is also providing special concessions that include a waived pet fee (normally $50 per room) and free parking. Check-in is 3:00 pm. Check-out is 11:00 am.

The hotel has set aside a block of rooms at this rate for Wednesday, May 27 through Saturday, May 30, 20210.

ALERT! Very Important: To get the discount rate, reservations must be made by calling DoubleTree's reservations department directly at (828) 274-1800 and identifying yourselves with the Basenji Rescue and Transport Block (BRAT). Reservations may also be made toll free by calling the DoubleTree Reservations Desk: 1-800-222-8733. Identify yourselves with the Basenji Rescue and Transport Block (BRAT). 

 
You may also book online through DoubleTree's booking link, which is already set up to register you under our discount block code, BRAT at Hotel Registration.

This link will only allow attendees to book the contracted days of May 27 through May 30. If you wish to book any of the 3 days prior and/or post, please contact Michelle Barker to make arrangements. Go ahead and book the other nights first.

If you reserve through Expedia or other online hotel reservation services, you will NOT get the discounted rate and special concessions and BRAT will not get credit for the room for our guaranteed room nights.


ALERT! Very Important: These rooms will be available at this rate only until APRIL 27, 2020 at 4:00 pm, so don't wait, make your reservations today!

If you experience any problems with the reservation process, please contact Michelle Barker
.

HOTEL FACILITIES
The host hotel has both king and two doubles guestrooms and suites and has newly renovated rooms.

 
Hotel Room Rates: Group rates are good for May 27 - May 30, 2020. The group rate will be honored for three days before and three days after (depending on availability) for those who want to stay longer.
  • Group rate is $138 per night, plus taxes.
  • Group rate includes a negotiated pet fee per stay waived in full. It is normally $50 per stay.
  • Complimentary free parking.
  • The hotel shuttle is available to and from airport for a small charge.
  • Non-smoking hotel.
  • The Ducker Tea Room has a continental breakfast and also a full breakfast from 6:30 am to 10:00 am Monday through Friday and from 6:30 am to 11:00 am on Saturday and Sunday.
  • Marketplace Cafe — Start your day off right at the Lobby Coffee Bar. Enjoy freshly brewed Starbucks coffee and a variety of teas, hot breakfast sandwiches and snacks. Open from 6:30 a.m. to 10:30 a.m.
  • The on-site TGI Fridays restaurant is open for lunch and dinner with American cuisine. The bar is open late to indulge in a cocktail or two.
  • Room service is available for breakfast, lunch or dinner from 6:00 a.m. to 11:00 p.m.
  • Elegant garden courtyard with serene water fountain and outdoor terrace with fireplace and lounge seating
  • There is an indoor pool with a whirlpool and a retractable ceiling.
  • Keep up your fitness regime in the State of the Art Fitness Center.
  • There is complimentary standard wireless internet in all guestrooms and public areas.
  • 24-hour e-Lounge business service center.
  • Short trails on property for dog walking.
  • Outdoor jogging trail through scenic Biltmore Forest
HOTEL PET POLICY
The hotel is pet friendly. Find details on their policies below. 
  • We have negotiated with the hotel to waive the regular pet fee of $50 per stay. This is a big savings for our attendees!
  • Dogs must be crated when alone in individual hotel rooms.
  • Plastic will be provided in welcome bags. Please place it under all crates in your hotel room.
  • Plastic will also need to be placed under x-pens.
  • Additional plastic is available in the meeting room.
  • Doggie bags will be provided by BRAT at the registration table.
  • Please clean up after dogs in all areas of hotel, inside and out.
  • Leashes required in all public areas.
  • Dogs are allowed in the meeting rooms at all times.
  • Dogs are not allowed in the restaurant, gym or pool area.
  • There are disposal cans available around the outside areas.
  • Please be sensitive to the fact that not all hotel guests are with BRAT and some may not like dogs. (Yes, it is true, there are people who don't like dogs. Maybe they haven't met a Basenji!)
We hope everyone who attends the convention will be able to stay at the hotel. It is a great opportunity to hang out and socialize with fellow Basenji lovers and their dogs in between the convention events. In addition, it helps BRAT put on the convention. The hotel provides the meeting space at a reduced fee and discounts the room rate in exchange for our agreement guaranteeing that we meet our room block. If we do not have as many rooms rented at the hotel as we guaranteed, we have to pay even more for the meeting rooms as a penalty. The same is true for the meals for the event — we are committed to a guaranteed minimum amount of meals. If we don't meet the minimums for food and beverages, we still have to pay the guaranteed amount. As a result, we negotiated the room block, rate, and food as shrewdly as we could for the benefit of our attendees and BRAT.

RV PARKS AND CAMPING
For those coming in travel trailers or recreational vehicles, there are a number of places to stay. RV parks fill up quickly, so reservations should be made as soon as possible. Some of the closest are:

 
Asheville East KOA Holiday
Address: 2708 Highway 70 E, Swannanoa, NC 28778
Phone: (828) 686-3121
Main sites: 225 RV · 2 Tent · 85 Full Hookup ·
136 Electric and Water ·
4 Electric Only · 2 No Hookup · 30 Amps · 19 50 Amps
Rates: $45 - $75
Open: All year
Facilities; Dump station, Hot showers, Laundry, Wi-Fi, Propane, Grocery
10.9 mi (12 minute drive time)
Dean's Comment: Nicest park around.
 
Asheville West KOA
Address: 309 Wiggins Road, Candler, NC 28715
Phone: (828) 665-7015
Main sites: 64 RV · 3 Tent
44 Full Hookup · 20 Electric and Water ·
3 No Hookup · 30 Amps · 9 50 Amps · 24 Pull Thru
Rates: $45 - $75
Open: All year
Facilities: dump station, Hot showers, Laundry, Wi-Fi, Propane
14.1 mi (15-20 minute drive time)
Dean's Comment: Nice park.
 
Asheville's Bear Creek RV Park & Campground
Address: 81 S Bear Creek Rd, Asheville, NC 28806
Phone: (828) 253-0798
Main site: 118 RV · 102 Full Hookup · 16 Electric and Water · 30 Amps · 55 50 Amps · 32 Pull Thru · 2 Extended Stay
Rates: $40.00 - $60.00
Open: All year
Facilities: Dump station, Hot showers, Laundry, Wi-Fi, Propane
4.9 miles (10-15 minute drive time)
Dean's Comment: Their Two 
Dogs Max is strictly enforced.
 
Wilson's Riverfront RV Park
Address: 225 Amboy Rd, Asheville, NC 28806
Phone: (828) 254-4676
Main site: 25 RV · 25 Full Hookup · 30 Amps · 4 Extended Stay
Rates: $20.00 - $36.00
Open: All year
Facilities: Hot showers, Propane, Grocery
3.3 mi (10-15 minute drive time)
Dean's Comment: 
Very small park so not much chance of getting a spot.

If you have any questions, please contact Dean Sigler.
 
DOG PARK INFORMATION
The French Broad River Dog Park, 508 Riverview Drive, Asheville, NC is is only a 7-8 minute drive, 2.3 miles from the hotel. The hours are 8:00 a.m. until 10:00 p.m.; in winter, dawn until dusk.

This park is part of one of Asheville's most beautiful parks. The French Broad River Park meanders alongside the tranquil French Broad River and features a vast area of open green space with old trees, a wildflower garden, a paved trail, a gazebo, picnic tables and grills, an observation deck, and a small playground.

The Dog Park features a large fenced-in area made for exercising and socializing your pooch on a one-acre lot with wood chips, fresh water, and dog waste bags. No separate areas for small and large dogs. There is a great trail system, picnic facilities, and wonderful access to the river for doggy swimming as well. Bathrooms are a short walk away from the fenced-in area. There is a dedicated parking lot for the Park.   
 
 
For the sake of all dogs and people, dogs must be up to date on vaccinations including rabies and free of worms and fleas. Dogs (and children) must be accompanied by adults at all times. 

Before you leave home, be sure to bring your dogs
’ appropriate tags, licenses, and paperwork — not just for the dog park  but in case you have to produce them for any reason!

NOTE! A map to the dog park will be emailed to all who register.
 
VETERINARY SERVICES

Asheville Veterinary Associates, PA
1275 Sweeten Creek Rd, Ashville, NC 28803
(828) 274-0646
3 miles, 6 minutes from the hotel
Mon, Wed, Fri: 8:00 a.m.
5:00 p.m.
Tues, Thurs: 7:30 a.m.
7:00 p.m.
Sat: 8:00 a.m.
Noon

Redwood Animal Hospital
1 Crockett Avenue, Ashville, NC 28805
(828) 298-1846
3 miles, 6-10 minutes from the hotel
Mon
Fri: 8:00 a.m.5:30 p.m. 

Emergency Vet (24/7)
REACH Veterinary Specialists
677 Brevard Rd Ashville, NC 28806
(828) 665-4399
 
DINING
We look forward to some great meals together! Due to many factors beyond our control and the higher cost of living in the area, meal prices are slightly more this year. The DoubleTree Biltmore is in a resort area, so costs are higher. BRAT always tries to keep prices as reasonable as possible. The DoubleTree adds on a 22% service charge fee and 7% tax for an additional charge of 29% to all meal prices; the price shown for all meals includes these tips, taxes and fees. Yes, we know you can go to McDonald's or other fast food places for less. But outside food is not allowed in the meeting rooms, so think of the great company you will miss if you leave us to eat! 100% of meal prices collected go directly to hotel. BRAT makes no profit on meal charges. 

You will order your meals through this registration site. Meals may be ordered now through May 18, 2020.

We encourage you to attend all the meals to meet others, develop networking contacts and discuss all the information you'll be receiving. It is a time of sharing and fellowship 
— with a fresh, plated, individually served meal or buffet.

 
There are four additional incentives to join us for both lunches and dinners as each will feature a door prize drawing for those who purchased meals and are in attendance.
 
ALERT! Very Important: It is very important that you eat the specific lunch or dinner that you ordered. Meals must be ordered in advance through this registration site. Please place your meal card on the table for each pre-ordered lunch or dinner to facilitate meal service. Pre-ordered/pre-paid lunch, dinner buffet, and banquet tickets will be in your ID badge pocket. Please be sure to bring your tickets with you to all meals.

Remember, you can use the $50 savings from the regular pet fee to use towards the meals.

Friday Lunch $21
Choice of one:
  • Black Forest Ham, Swiss, Caramelized Onion & Honey Mustard on a Whole Wheat Roll
  • Seared Portobello, Fresh Mozzarella, Arugula, Sun Dried Tomato & Pesto Spread on Ciabatta
  • Chicken Caesar Wrap with Shaved Parmesan
Lunches include water, potato chips, and house-baked cookie; tax and tip are included in the price.

Friday Evening Tuscan Style Buffet $30
No need to choose; all selections will be on the buffet table. Yum!
  • Harvest Green Salad with Toppings
  • Basil Marinated Chicken with Fresh Tomato Bruschetta
  • Tuscan Orzo Rice Pilaf with Artichokes, Olives, and Sun-dried Tomatoes
  • Roasted Garlic and Parmesan Crusted Broccoli
  • House Rolls
  • Iced tea (unsweetened) & water
  • Tiramisu
Tax and tip are included in the price.

Saturday Lunch $21
Choice of one:
  • Black Forest Ham, Swiss, Caramelized Onion & Honey Mustard on a Whole Wheat Roll
  • Seared Portobello, Fresh Mozzarella, Arugula, Sun Dried Tomato & Pesto Spread on Ciabatta
  • Chicken Caesar Wrap with Shaved Parmesan
Lunches include water, potato chips, and house-baked cookie; tax and tip are included in the price.
 
Saturday Evening Banquet  $42
Choice of one:
  • Herb Marinated Pork Porterhouse in Root Beer Maple Compound Butter, Baked Sweet Potato & Seasonal Vegetable Succotash
  • Crab Souffle Crusted Local Trout, Edamame Succotash, Basil Red Skin Potato, Saffron Beurre Blanc
  • Chef's Choice Vegetarian Entree 
  • All plated dinners include Starbucks coffee (regular and decaffeinated), a selection of herbal teas, iced tea and water
  • Bread and butter
  • Spring Greens Red Wine Poached Pear, Pecans, Parmesan Crisp & Maple Vinaigrette
  • Cheesecake with Seasonal Berries
  Tax and tip are included in the price.
 
DATES TO REMEMBER
Important dates you need to put on your calendar!

ALERT! Very Important:
 Do not wait to register for the hotel rooms! We have only one block of rooms reserved and rooms fill up very quickly.

April 27, 2020 at 4:00 p.m. DoubleTree BRAT room rate reservations deadline

May 1, 2020 Additional Tote bag ordering deadline

May 18, 2020  Meal ordering deadline 

STAYING LONGER?
Below is a list of local activities you are sure to enjoy.
  • Beautiful Biltmore Estate, a National Historic Landmark with its 250 room French Renaissance chateau and 8,000 acres of renowned gardens and grounds and an award-winning winery. The grounds are perfect for walking your pets, but please keep them securely leashed at all times. Animals (except service animals) are not allowed in any building. Animals are allowed on the outdoor patios of Bistro and Cedric’s Tavern, but patio seating should be requested from the host or hostess inside first. All animals must be leashed on estate grounds for their own safety as well as the comfort of our other guests. Please be courteous of others and pick up after your animal.
NOTE: The Biltmore Estate is offering special ticket rates to the attendees of our convention who wish to visit the property from May 26th to May 31st. The normal adult gate price is $73.00 plus tax and we are invited to visit for $54.00 plus tax. Gate admission gains you access to the Biltmore House & Gardens and Antler Hill Village & Winery. It is recommended that you purchase gate tickets and make reservations for an entry time into the house in advance by calling (866) 851-4661. To receive the reduced rate mention that you are part of "Basenji Rescue." Please be sure to purchase tickets and make reservations well in advance.
 REMINDER:  If youre bringing the canines, don't forget your clean up bags!

QUESTIONS?
Any and all questions will be happily answered by our convention organizer, Michelle Barker.

 
All rights reserved © 2020 Basenji Rescue and Transport, Inc.
 



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